Effective Date: May 21, 2025
This Privacy Policy describes how E. Ramirez ("eramirez.com," "I," or "me") collects, uses, processes, and discloses your information in connection with your access to and use of this website and its recruiting services (collectively, the "Services"). As a recruiting service, I am committed to protecting the privacy of job seekers and clients.
This policy applies to individuals in the United States of America, Canada, and Latin America.
1. Information We Collect
I collect various types of information to provide and improve my recruiting Services. The types of information I collect include:
- Personal Information (Information you provide directly): This is information that can be used to identify you directly or indirectly. It may include:
- Contact Information: Name, email address, postal address, phone number.
- Professional Information: Resume/CV, cover letter, work history, educational background, professional licenses and certifications, skills, qualifications, desired salary, and job preferences.
- Application Information: Details provided in response to specific job application questions.
- Communication Content: Records of your correspondence with me, including emails, messages sent through forms, and notes from interviews or consultations.
- References: Names and contact information of professional references (with your confirmation that you have their consent to provide their details).
- Sensitive Personal Information (Voluntary): In some cases, and with your explicit consent, you may choose to provide sensitive personal information such as race, ethnicity, gender, disability status, or veteran status. This information is typically collected for diversity and inclusion reporting purposes for my clients, and providing it is entirely voluntary.
- Usage Data (Information collected automatically): This is information automatically collected when you visit or interact with the website. It may include:
- Device Information: IP address, browser type and version, operating system, and unique device identifiers.
- Log Data: Pages you visit, time and date of your visit, the time spent on those pages, referring/exit pages, and other diagnostic data.
- Cookies and Tracking Technologies: I use cookies and similar tracking technologies (like Google Analytics) to track activity on the website and gather certain information. Cookies are small data files placed on your device. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, some parts of the website or features of the Services may not function as intended.
- Information from Third Parties: I may receive information about you from third-party sources to assist in the recruitment process, such as:
- Professional Networking Sites: Information from your publicly available profiles (e.g., LinkedIn).
- Reference Checks: Information from your provided references.
- Background Check Services: If required for a specific role and with your explicit consent, information from background check providers.
- Clients/Employers: Information from my clients regarding your application status or feedback.
2. How We Use Your Information
I use the collected information for various purposes specific to a recruiting service, including:
- To Provide Recruitment Services: To match your qualifications with potential job opportunities, present your profile to prospective employers/clients, and facilitate the job application process.
- To Communicate with You: To respond to your inquiries, provide support, keep you updated on job opportunities, application status, or any other relevant information related to the recruitment process.
- To Administer Your Account: If applicable, to manage your candidate profile and preferences within my system.
- To Improve My Services: To understand how job seekers and clients interact with my Services, analyze recruitment trends, and enhance the effectiveness of my matching and placement processes.
- For Client Requirements: To fulfill the specific requirements of my clients in their hiring processes.
- For Security and Fraud Prevention: To detect, prevent, and address technical issues, potential security breaches, fraud, or other illegal or prohibited activities.
- For Legal Compliance: To comply with applicable laws, regulations, legal processes, or governmental requests related to employment and recruitment.
- For Diversity and Inclusion Reporting (Voluntary Data): If you voluntarily provide sensitive personal information, I may use it (in aggregated or anonymized form where possible) for diversity reporting for my clients, in compliance with applicable laws and with your consent.
3. How We Share Your Information
Sharing your information is a fundamental part of the recruiting process. I may share your information with third parties in the following situations:
- With Prospective Employers/Clients: Your Personal Information, including your resume, work history, and any other relevant details you provide, will be shared with potential employers or clients for the purpose of evaluating your suitability for job opportunities. I only share information relevant to the job application and with the intention of securing a placement for you.
- With Service Providers: I engage third-party companies and individuals to facilitate my Services, provide services on my behalf (e.g., applicant tracking systems, website hosting, analytics services, email communication services, background check providers (with consent)), or assist me in managing the recruitment process. These third parties have access to your Personal Information only to perform these tasks on my behalf and are obligated not to disclose or use it for any other purpose.
- For Legal Reasons: I may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). This includes complying with legal obligations, protecting and defending the rights or property of eramirez.com, preventing or investigating possible wrongdoing, or protecting the personal safety of users or the public.
- In Case of Business Transfer: If eramirez.com is involved in a merger, acquisition, or asset sale, your Personal Information may be transferred. I will provide notice before your Personal Information is transferred and becomes subject to a different Privacy Policy.
- With Your Consent: I may share your information with your explicit consent or at your direction for purposes not explicitly covered by this policy.
- Aggregated or Anonymized Data: I may share aggregated or anonymized information that cannot reasonably be used to identify you (e.g., recruitment trends, average time to hire) with third parties for various purposes, including analytics, research, and business development.
4. Data Retention
I retain your Personal Information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. This means I will typically retain your candidate profile and application data for a reasonable period to consider you for future opportunities, unless you request its earlier deletion. The specific retention period may vary depending on the nature of the data, the recruitment process, and legal obligations.
When your Personal Information is no longer needed or if you request its deletion and there are no overriding legal obligations, I will securely delete or anonymize it.
5. Data Security
I implement a variety of security measures designed to protect your Personal Information from unauthorized access, use, disclosure, alteration, or destruction. These measures include technical, administrative, and physical safeguards. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While I strive to use commercially acceptable means to protect your Personal Information, I cannot guarantee its absolute security.
6. Your Privacy Rights
Depending on your location, you may have certain rights regarding your Personal Information. I am committed to facilitating these rights and will respond to your requests in accordance with applicable laws.
- General Rights (Applicable to many jurisdictions):
- Right to Access: You have the right to request a copy of the Personal Information I hold about you.
- Right to Rectification: You have the right to request that I correct any inaccurate or incomplete Personal Information I hold about you.
- Right to Erasure (Right to be Forgotten): You have the right to request the deletion of your Personal Information under certain circumstances (e.g., if it is no longer necessary for the purposes for which it was collected, or if you withdraw consent and there's no other legal basis for processing).
- Right to Restrict Processing: You have the right to request that I restrict the processing of your Personal Information under certain circumstances.
- Right to Data Portability: You have the right to receive your Personal Information in a structured, commonly used, and machine-readable format and to transmit that data to another controller, where technically feasible.
- Right to Object: You have the right to object to the processing of your Personal Information in certain situations, including for direct marketing purposes.
- Right to Withdraw Consent: Where I rely on your consent to process your Personal Information (e.g., for sensitive data or specific marketing communications), you have the right to withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
- For California Residents (California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act (CPRA)):
- You have the right to know what personal information is collected, used, shared, or sold.
- You have the right to delete personal information.
- You have the right to opt-out of the sale or sharing of personal information. Eramirez.com does not "sell" or "share" personal information as those terms are defined under CCPA/CPRA.
- You have the right to limit the use and disclosure of sensitive personal information.
- You have the right to correct inaccurate personal information.
- You have the right to non-discrimination for exercising your CCPA/CPRA rights. To exercise these rights, please contact me using the information in the "Contact Us" section below.
- For Canadian Residents (Personal Information Protection and Electronic Documents Act (PIPEDA) and similar provincial laws):
- You have the right to access your personal information and request corrections to it.
- You have the right to withdraw your consent to the collection, use, or disclosure of your personal information, subject to certain legal or contractual restrictions and reasonable notice.
- You have the right to file a complaint with the Office of the Privacy Commissioner of Canada (OPC) or relevant provincial privacy commissioners. To exercise these rights, please contact me using the information in the "Contact Us" section below.
- For Latin American Users:
- While specific privacy laws vary by country (e.g., Brazil's LGPD, Mexico's LFPDPPP, Colombia's Law 1581), eramirez.com aims to respect general data protection principles, including transparency, purpose limitation, proportionality, data quality, security, and accountability. I am committed to facilitating your rights as outlined in the "General Rights" section above. I encourage you to review the specific privacy laws in your country for a full understanding of your rights.
To exercise any of these rights, please contact me at the email address provided in the "Contact Us" section below. I may need to verify your identity before fulfilling your request.
7. International Data Transfers
Your information, including Personal Information, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. For example, my website hosting, applicant tracking system, or other service providers may be located in the United States or other countries.
If you are located outside of the United States and choose to provide information to me, please note that I transfer the data, including Personal Information, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
I will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Information will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information, as required by applicable laws.
8. Children's Privacy
My Services are not intended for use by anyone under the age of 16. I do not knowingly collect personally identifiable information from individuals under 16 for recruitment purposes. If you are a parent or guardian and you are aware that your child has provided me with Personal Information, please contact me. If I become aware that I have collected Personal Information from children without verification of parental consent, I take steps to remove that information from my systems.
9. Third-Party Links
This website may contain links to other websites that are not operated by me (e.g., direct links to employer career pages). If you click on a third-party link, you will be directed to that third party's site. I strongly advise you to review the Privacy Policy of every site you visit. I have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
10. Changes to This Privacy Policy
I may update this Privacy Policy from time to time. I will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top of this Privacy Policy. I will also notify you via email and/or a prominent notice on my Service, prior to the change becoming effective, and update the "Effective Date" at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
11. Contact Me
If you have any questions about this Privacy Policy, your privacy rights, or my data practices, please contact me:
By email: privacy@eramirez.com
Sources